Full-service payroll
We run every payroll for you. You only approve.
- Setup and onboarding
- Every pay run prepared and checked
- All filings and year-end forms
Payroll that runs on time, with every tax form filed for you.
We set up and run payroll through Gusto, QuickBooks Payroll or ADP, check every pay run, and make sure federal and state payroll taxes are deposited and filed. Your payroll also flows straight into your books.
What's included
From the first hire to year-end W-2s.
Payroll is a separate service from bookkeeping. Clients who use both get payroll entries posted to their books automatically.
- ✓Payroll setup
Provider account, pay schedules, pay types and deductions set up correctly from day one.
- ✓State registrations
State withholding and unemployment accounts opened in the states where you have employees.
- ✓Employee onboarding
New employees added with W-4s and state forms, and new-hire reporting filed.
- ✓Every pay run reviewed
Hours, rates, overtime and deductions checked before you approve.
- ✓Tax deposits & filings
Federal and state payroll taxes deposited and quarterly returns filed through your provider.
- ✓Contractor payments
Contractors paid and tracked, with W-9s collected and 1099-NEC forms filed in January.
- ✓Year-end forms
W-2s to employees, W-3 to the Social Security Administration and annual Form 940.
- ✓Payroll in your books
Wages, employer taxes and liabilities recorded and reconciled each month.
Payroll filing calendar
The federal forms we file for you.
If a due date falls on a weekend or holiday, it moves to the next business day. State due dates vary.
| Filing | Form | How often | Due |
|---|---|---|---|
| Payroll tax depositsWithheld income tax, Social Security and Medicare | EFTPS deposit | Monthly or semiweekly | Set by your deposit schedule |
| Quarterly federal payroll return | Form 941 | Quarterly | Apr 30 · Jul 31 · Oct 31 · Jan 31 |
| Federal unemployment (FUTA) return | Form 940 | Yearly | Jan 31 |
| Employee wage statements | W-2 & W-3 | Yearly | Jan 31 |
| Contractor payments | 1099-NEC | Yearly | Jan 31 |
| State withholding and unemployment | State forms | Usually quarterly | Varies by state |
Options
Pick how much you want us to handle.
Payroll review
You run payroll yourself. We check it and keep the books right.
- Monthly payroll review
- Tax filings confirmed
- Payroll reconciled in your books
Contractors only
For businesses that pay freelancers and contractors only.
- W-9 collection
- Contractor payment tracking
- 1099-NEC filing in January
Getting started
From setup to your first payday.
Switching providers in the middle of the year? We carry over year-to-date totals so W-2s come out right.
Step 1
Choose provider
We recommend Gusto, QuickBooks Payroll or ADP based on your size and states.
Step 2
Register
Federal and state tax accounts set up or connected.
Step 3
Add people
Employees and contractors invited to enter their own tax and bank details.
Step 4
Test run
A first payroll checked line by line before any money moves.
Step 5
Each payday
We prepare the run. You approve. The provider pays and deposits taxes.
Step 6
Quarter & year end
Forms 941, 940, W-2s and 1099s filed and copies sent to you.
What we need to start
Your payroll setup checklist.
- Your business EIN
- State withholding and unemployment account numbers, if you have them
- Pay schedule and each employee's pay rate
- Employee W-4s and state withholding forms
- Contractor W-9s
- Benefits and retirement plan deductions
- Year-to-date payroll reports, if switching mid-year
- Any IRS or state payroll notices
FAQ
Payroll questions.
Do you ever hold or move my money?
No. Your payroll provider pays your employees and deposits payroll taxes directly from your business bank account. We set up, prepare and check payroll. We never hold client funds.
Which payroll provider should I use?
It depends on your number of employees, the states they work in and the software you already use. We recommend one after the free consultation and set it up for you.
I have employees in more than one state. Can you handle that?
Yes. We register you in each state, set up the right withholding and unemployment taxes, and file each state's returns.
Should my worker be an employee or a contractor?
It depends on how much control you have over how and when they work. Getting it wrong can mean back taxes and penalties, so we review each case with you before setting them up.
I got a penalty notice for a late payroll filing. Can you help?
Yes. We find what was missed, file what is outstanding, and request penalty relief where you qualify.
Contact
Book a free consultation.
Tell us a little about your business and we will reply within one business day.
Phone & WhatsApp+1 (617) 214-4889
Emailinfo@sterlynfinancialpartners.com